Notice of Privacy Practices

for Your Records Only

Solace Cancer Care

At Solace Cancer Care, we believe that individuals have a right to adequate notice of our policies, procedures and practices with respect to uses and disclosures of protected health information. Solace Cancer Care is required by law to maintain the privacy of your health information and to provide you with a notice of our legal duties and privacy practices. We are required to and will abide by the terms in the Notice of Privacy Practices in effect at the time it is provided to you. You have the right to request a paper copy of this Notice of Privacy Practices even if we have provided a copy to you electronically by e-mail.

Solace Cancer Care will not use or disclose your individual identifiable or protected health information other than to carry out health care treatment, payment, and/or operations for you, or as required by law. An example of treatment is a visit to our office for the purpose of diagnosis or care of a health issue wherein doctors, nurses, laboratory technicians, medical students and others will share the information about you in the course of your treatment. Payment includes sharing protected health information with an insurer or a third party that may be responsible for collecting payment from a health plan. Healthcare operations means sharing protected health information for the purpose of quality review.

Solace Cancer Care will use and disclose protected health information to business associates in the course of providing treatment, securing payment for such treatment, and/or to facilitate health care operations of our practice, to facilitate the requirements of our business associates contracts, and to comply with requests from other covered entities to carry out treatment, payment or health care operations.

Except for the purposes described above, Solace Cancer Care will only use or disclose protected health information with your express written authorization and you may revoke the authorization at any time in writing. The revocation will apply only to future uses and disclosures.

Any information Solace Cancer Care provides to a third party other than to our business associates or other health care providers with a treatment relationship to you will de-identified or stripped of any and all personal data which could be used to identify a specific individual.

Solace Cancer Care may contact you to provide appointment reminders or to provide you with information about alternative treatments or other health-care services we provide. We may also contact you to raise funds. When receiving communications from us, you may request that we communicate with you at an alternate location or by alternate means and we will make every effort to accommodate your request.

You may request that certain uses and disclosures of your protected health information be restricted. To do so, you must provide the request in writing using the Request for Restriction on Use or Disclosure form available from our office. Solace Cancer Care will determine if the information constitutes required information to carry out treatment, payment or heath care operations. If, in our sole opinion, your request does not involve information that is required by us to carry out treatment, payment or heath care operations, we will accept your request for restrictions and will notify you if your request will be honored within 30 days or as required by law.

• Inspection and copying - You may request a report containing you health information that has been collected by Solace Cancer Care for you to inspect or copy. Such requests will be honored within 30 days or as required by law, and you will be notified in writing of Solace Cancer Care’s receipt of the request and the date upon which the information will be available to you.
• Amendment or correction - You may request that we amend or correct your health information that has been collected by Solace Cancer Care. Upon agreement by your health care provider, requests to amend health information will be honored within 30 days or as required by law, and you will be notified in writing of Solace Cancer Care’s action taken.
• Accounting of the disclosures- You may request that we supply you with a listing of the disclosures of your protected health information which have been made by Solace Cancer Care except those made for treatment, payment or health care operations, those required by the Final Privacy Rule or made pursuant to other law, and those made pursuant to your explicit authorization. Such requests, will be honored within 30 days or as required by law, and you will be notified in writing of the date on which the accounting will be available to you. At a minimum, the accounting of disclosures will include the following information:
  • - Date of each disclosure
  • - Name and address of the organization of person who received the protected health information.
  • - A brief description of the information disclosed.

Solace Cancer Care has also required in our business associate contracts that they offer a means to provide such a listing for you.

Chief Privacy Office, Solace Cancer Care
P.O. Box 993100
Redding, CA 96003
or
902 Pine Street
Mt. Shasta, CA 96097

The address of the Secretary of Health and Human Services is:
200 Independence Ave.
SW, Washington, DC 20201.

Solace Cancer Care will not retaliate against you for filing a complaint with the Secretary of HHS.

Solace Cancer Care reserves the right to revise this Notice of Privacy Practices at any time without prior notification. You may request a copy of the revised notice and we will provide it to you.

For additional information, please write us at:
Attention HIPAA Privacy
P.O. Box 993100
Redding, CA 96099-3100

Contact or call (530) 244-2223 and ask to speak with our HIPAA Privacy Contact.

This Notice of Privacy Practices is effective as of April 14, 2003.